34th Annual Art Festival at Thornebrook
2018 Artist Application
October 13 - 14, 2018
Name: ___________________________________________________________ Date: __________________________
Address: ______________________________________________ City, State, Zip: _______________________________
Phone (Day): _____________________________________ Phone (Evening): ___________________________________
Fla. Sales Tax ID# : _________________________________ or Social Security Number: __________________________
Email Address: _____________________________________________________________________________________
Vehicle Type: ________________________ State & License plate Number ____________________________________
Circle Your Medium:
Painting Photography Fiber/Textiles Wood Graphics/Drawing Sculpture Glass
Mixed Media Ceramics/Pottery Jewelry Other: ________________________________
Brief Description of Work: ___________________________________________________________________________
Special Needs: _____________________________________________________________________________________
Please Check All That Apply:
_____ I participated in 2017 and would like the same space
_____ If I am not accepted, I would like to be placed on the Wait List
_____ I give permission for image # 1 to be used for publicity purposes or on our website
_____ I give permission for you to provide a link to my website. www. ______________________________________
_____ I was a 2016 Award Winner and I am enclosing 1 image for publicity purposes
Space Size Request: ___________ 12’ x 5’ covered or ___________ 10’ x 10’ uncovered
An electronic postcard will be emailed to you for publicity purposes.
I understand acceptance is a commitment to show, that NO REFUNDS will be made for cancellation after acceptance to the show, and that no resale or transfer of space or sharing of space is allowed. The undersigned hereby releases and forever discharges the Thornebrook Shopping Village and cooperating parties from all manner of actions, suits, sums of money, damages, controversies, claims, and demands from any loss or damaged to the undersigned’s property. I agree to remain until the closing of the show on Sunday, and to abide by the rules and regulations of the show. All decisions of the jury committee and the show committee are final. The Festival reserves the right to make final interpretation of the rules.
Check to make sure you have included the following in your application package:
_____ Completed and signed application
_____ Make checks payable to Thornebrook Management
_____ Application Fee - $ 21.30 (Incl. tax) Separate check
_____ Space Fee: 10’x10’ $191.70 (Incl. tax) 12’x5’ $170.40 (Incl. tax) – separate check
_____ CD with 4 labeled images - NO IMAGES BY EMAIL PLEASE – it causes problems with my computer
_____ A stamped. Self-addressed standard Business Size No. 10 envelope.
APPLICATION FEE AND SPACE FEE MUST ACCOMPANY APPLICATION
Application must be postmarked by June 30, 2018
No late or incomplete applications will be accepted.
Mail applications to:
Art Festival at Thornebrook
c/o Lyn White
2631 NW 47 Avenue
Gainesville, FL 32605
Call Lyn White at 352-682-2662 for more information.
Application forms and updated information are also available on the Art Festival web site: www.artfestivalthornebrook.com
Art Festival Produced By:
Thornebrook Village and the Gainesville Fine Arts Association
WHAT: the Art Festival at Thornebrook is a 2 day festival of juried fine arts and fine crafts under the covered walkways and on the grassy areas and Plaza of Thornebrook Village. There are 140 premium spaces available for the artists’ booths, and additional spaces for entertainment and children’s activities.
WHEN: October 13- 14, 2018 10am – 5pm
WHERE: Thornebrook Village
2441 NW 43 Street
Best of Show $ 500
2 Awards of Excellence $ 350
2 Awards of Distinction $ 250
2 Awards of Merit $ 150
2 Judges Choice $ 200
Jury Process: Jury committee is made up of qualified local artists, art educators, and gallery owners evaluating the submitted images for quality and originality. All submitted images will be numbered and jurors will not be aware of the applicant’s name. No late applications will be accepted. If not accepted, you have the choice to be put on the wait list. Wait list will be ranked in each category. Selection to fill vacancies is at the sole discretion of the show committee.
2631 NW 47 Avenue
Gainesville, FL 32605
Phone: 352 – 682-2662
Application Information/ Festival Rules and Fees
Application Deadline: To be considered for the show, the application must be postmarked by June 30, 2018. No late or incomplete applications will be accepted.
Application Fee: $ 21.30 – we now have to pay tax (Non-refundable)
Eligible Entries: This show is for original artwork completed after January 1, 2016. Reproductions of such artwork may constitute no more than 25% of the work exhibited by the artist. The committee will reserve the right to prohibit the display of any work it deems inappropriate for a family show.
Ineligible Entries Include: Country Crafts, works which are mass produced or manufactured, made from commercial molds, kits, or patterns, commercial displays, taxidermy, crocheting, knitting, velvet painting, manufactured or kit jewelry, candles, ceramics cast from commercial molds, and art supplies.
Jury Image Submission: By CD in format below
Digital Submission: CD in jpg format. File size should be no more than 2 MB and no less than 300 KB for each image. Entries should be named with the artist initials and a numerical designation at the end. Display image should be last and include work. Please verify that all submissions are virus free.
Booth Space: Each artist must indicate which size space is preferred, and forward the appropriate fee with the application. Tents and canopies cannot be used in a 12’ x 5’ space (these are under cover).
Booth Space Fee:
10’ x 10’ space $191.70 - includes tax
12’ x 5’ space $ 170.40 - includes tax
Space fees include all applicable taxes. Space fees are non-refundable after acceptance has been mailed.
Your artwork and belongings – including chairs – must be contained within the assigned booth space. Booth spaces may not be changed without the approval of the show director. Some spaces may not be level – be prepared to use your own material to level. Some spaces may not have storage behind them. Be prepared to deal with this.
The artists accepted are responsible for their own set-ups. There are few electrical outlets available – you may not have access to one. Although there will be a guard on site, exhibitors choosing to leave work on site overnight do so at their own risk. (The guard cannot be in all places at all times).
Notification of Acceptance: Notification of the jurors’ decision will be mailed by July 15, 2017. Artists not accepted in the first round of the jury process may indicate on the application their desire to be placed on a wait list. No refunds will be given for cancellation after acceptance notice has been mailed.
Exhibitors: All exhibiting artists (collaborative and otherwise) are required to be present for the duration of the show (10am through 5 pm both Saturday and Sunday). Dealers, agents and proxies are not allowed to stand in for the artists.
Taxes: Each exhibitor is responsible for collecting Florida Sales Tax and reporting it directly to the Florida Department of Revenue. You can register for a sales tax id# www.myflorida.com – they will check! Alachua County sales tax is 6.5%.
Check-in and Set-up: Artists must check-in with a photo ID before setting up. Check-in begins on Friday, October 12 at 4 pm and again on Saturday, October 13 at 7 am. You will receive your badge, the official booth/artist ID card and your artist package. You will not be allowed to set-up until you have provided the show with your vehicle description, state and tag number – please provide it with your completed application.
PARKING: At check-in you will be given the locations of artist parking spaces. Artist vehicles MUST be removed from the Thornebrook Village parking lots by 9 am both Saturday and Sunday. They and YOU should feel the closest parking spaces should be left for the buying public. Please observe this request.
No animals/pets will be allowed in the show area. This will be strictly enforced! So please plan to board your pet during the show.