35th Annual Art Festival at Thornebrook

2018 Artist Application

October 12 - 13, 2019



Download application PDF


Name: ___________________________________________________________   Date: __________________________

Address: ______________________________________________ City, State, Zip: _______________________________

Phone (Day): _____________________________________ Phone (Evening): ___________________________________

Fla. Sales Tax ID# : _________________________________ or Social Security Number: __________________________

Email Address: _____________________________________________________________________________________

Vehicle Type: ________________________  State & License plate Number ____________________________________


Circle Your Medium:

Painting     Photography     Fiber/Textiles     Wood     Graphics/Drawing      Sculpture     Glass

Mixed Media     Ceramics/Pottery       Jewelry       Other: ________________________________


Brief Description of Work: ___________________________________________________________________________




Special Needs: _____________________________________________________________________________________


Please Check All That Apply:

_____ I participated in 2018 and would like the same space

_____  If I am not accepted, I would like to be placed on the Wait List

_____ I give permission for image # 1 to be used for publicity purposes or on our website

_____ I give permission for you to provide a link to my website. www. ______________________________________

_____ I was a 2018 Award Winner and I am enclosing 1 image for publicity purposes


Space Size Request: ___________ 12’ x 5’ covered      or  ___________ 10’ x 10’ uncovered


An electronic postcard will be emailed to you for publicity purposes.


I understand acceptance is a commitment to show, that NO REFUNDS will be made for cancellation after acceptance to the show, and that no resale or transfer of space or sharing of space is allowed.  The undersigned hereby releases and forever discharges the Thornebrook Shopping Village and cooperating parties from all manner of actions, suits, sums of money, damages, controversies, claims, and demands from any loss or damaged to the undersigned’s property.  I agree to remain until the closing of the show on Sunday, and to abide by the rules and regulations of the show.  All decisions of the jury committee and the show committee are final.  The Festival reserves the right to make final interpretation of the rules.


Signature: _________________________________________________________________________________________


Check to make sure you have included the following in your application package:

_____ Completed and signed application

_____ Make checks payable to Thornebrook Management

 _____ Application Fee - $ 21.30 (Incl. tax) Separate check

 _____ Space Fee: 10’x10’ $191.70 (Incl. tax)     12’x5’ $170.40 (Incl. tax) – separate check

_____  Thumb drive or CD with 4 labeled images - NO IMAGES BY EMAIL PLEASE – it causes problems with my computer

_____ A stamped. Self-addressed standard Business Size No. 10 envelope.



Application must be postmarked by June 30, 2019

No late or incomplete applications will be accepted.


Mail applications to:

   Art Festival at Thornebrook

   c/o Kimberley Hudacko

   1640 NW 23rd Street

   Gainesville, FL 32605


Call Kimberly Hudacko at 352-256-2207 for more information.


Application forms and updated information are also available on the Art Festival web site: www.artfestivalthornebrook.com


Art Festival Produced By:

Thornebrook Village


WHAT: the Art Festival at Thornebrook is a 2 day festival of juried fine arts and fine crafts under the covered walkways and on the grassy areas and Plaza of Thornebrook Village.  There are 125 premium spaces available for the artists’ booths, and additional spaces for entertainment and children’s activities.


WHEN: October 12 - 13, 2019 10am – 5pm


WHERE: Thornebrook Village

  2441 NW 43 Street

  Gainesville, Florida



Best of Show   $ 500

2 Awards of Excellence  $ 350

2 Awards of Distinction  $ 250

2 Awards of Merit  $ 150

2 Judges Choice   $ 200


Jury Process: Jury committee is made up of qualified local artists, art educators, and gallery owners evaluating the submitted images for quality and originality.  All submitted images will be numbered and jurors will not be aware of the applicant’s name.  No late applications will be accepted.  If not accepted, you have the choice to be put on the wait list.  Wait list will be ranked in each category.  Selection to fill vacancies is at the sole discretion of the show committee.


Show Director:

Kimberley Hudacko

1640 NW 23rd Street

Gainesville, FL 32605

Phone: 352–256-2207 cell Please text or leave message

email: thornbrookshowdir1@cox.net


Application Information/ Festival Rules and Fees


Application Deadline: To be considered for the show, the application must be postmarked by June 30, 2019.  No late or incomplete applications will be accepted.


Application Fee: $ 21.30 – we now have to pay tax (Non-refundable)


Eligible Entries: This show is for original artwork completed after January 1, 2015.  Reproductions of such artwork may constitute no more than 25% of the work exhibited by the artist.  The committee will reserve the right to prohibit the display of any work it deems inappropriate for a family show.


Ineligible Entries Include: Country Crafts, works which are mass produced or manufactured, made from commercial molds, kits, or patterns, commercial displays, taxidermy, crocheting, knitting, velvet painting, manufactured or kit jewelry, candles, ceramics cast from commercial molds, and art supplies.


Jury Image Submission: By thumb drive or CD in format below


Digital Submission:   CD in jpg format. File size should be no more than 2 MB and no less than 300 KB for each image.  Entries should be named with the artist initials and a numerical designation at the end.  Display image should be last and include work.  Please verify that all submissions are virus free.


Booth Space: Each artist must indicate which size space is preferred, and forward the appropriate fee with the application.  Tents and canopies cannot be used in a 12’ x 5’ space (these are under cover).


Booth Space Fee:

10’ x 10’ space   $191.70 - includes tax

12’ x 5’ space  $ 170.40 - includes tax


Space fees include all applicable taxes.  Space fees are non-refundable after acceptance has been mailed.


Your artwork and belongings – including chairs – must be contained within the assigned booth space.  Booth spaces may not be changed without the approval of the show director.  Some spaces may not be level – be prepared to use your own material to level.  Some spaces may not have storage behind them. Be prepared to deal with this.


The artists accepted are responsible for their own set-ups.  There are few electrical outlets available – you may not have access to one.  Although there will be a guard on site, exhibitors choosing to leave work on site overnight do so at their own risk.  (The guard cannot be in all places at all times).


Notification of Acceptance:   Notification of the jurors’ decision will be mailed by July 15, 2019.  Artists not accepted in the first round of the jury process may indicate on the application their desire to be placed on a wait list.  No refunds will be given for cancellation after acceptance notice has been mailed.


Exhibitors: All exhibiting artists (collaborative and otherwise) are required to be present for the duration of the show (10am through 5 pm both Saturday and Sunday).   Dealers, agents and proxies are not allowed to stand in for the artists.


Taxes: Each exhibitor is responsible for collecting Florida Sales Tax and reporting it directly to the Florida Department of Revenue.  You can register for a sales tax id#  www.myflorida.com – they will check!   Alachua County sales tax is 7%.


Check-in and Set-up: Artists must check-in with a photo ID before setting up.  Check-in begins on Friday, October 11 at 4 pm and again on Saturday, October 12 at 7 am.  You will receive your badge, the official booth/artist ID card and your artist package.  You will not be allowed to set-up until you have provided the show with your vehicle description, state and tag number – please provide it with your completed application.


PARKING: At check-in you will be given the locations of artist parking spaces.  Artist vehicles MUST be removed from the Thornebrook Village parking lots by 9 am both Saturday and Sunday.  They and YOU should feel the closest parking spaces should be left for the buying public.  Please observe this request.


No animals/pets will be allowed in the show area.  This will be strictly enforced!  So please plan to board your pet during the show.